Marshall Bayley Limited (“We”) are committed to protecting and respecting your privacy.

Our privacy policy explains how we collect, use, share and protect your personal information. If we update this policy, we will post any changes on our website at www.marshallbayley.com. We do everything we can to keep your information secure and use it only for the purposes outlined in the Privacy Notice and as you intend.

Once you have read this Privacy Notice, if you have any questions about how we protect your privacy or deal with your data please email contact@marshallbayley.com. 

Who we are and what we do

Marshall Bayley is a recruitment business which provides hiring services to clients and work opportunities to individuals are seeking opportunities. We must process personal data so that it can provide these services – in doing so, we act as a data controller.

Marshal Bayley Limited is a registered company limited by guarantee, incorporated in England and Wales (Company Number: 09404163).

We collect the personal data of the following types of people to allow us to undertake our business:

• Prospective and placed candidates for permanent or temporary roles
• Prospective and live client contacts
• Supplier contacts to support our services
• Employees

You may give your personal details to Marshall Bayley directly, such as on an application or registration form or via our website, or we may collect them from another source such as a jobs board. We must have a legal basis for processing your personal data. For the purposes of providing you with work-finding services and/or information relating to roles relevant to you we will only use your personal data in accordance with this privacy statement. At all times we will comply with current data protection laws.

Information you give to us or we collect about you

This is information about you that you give us by filling in forms on our sites www.marshallbayley.com or at our offices, by corresponding with us by phone, e-mail or otherwise. It includes information you provide when you register to use our site, to enter our database, subscribe to our services, attend our events, participate in discussion boards or other social media functions on our site, enter a competition, promotion or survey, and when you report a problem with our site.

The information you give us or we collect about you may include your name, address, private and corporate e- mail address and phone number, financial information, compliance documentation and references verifying your qualifications and experience and your right to work in the United States, resume, links to your professional profiles available in the public domain e.g. LinkedIn.

Information we collect about you when you visit our website

With regard to each of your visits to our site we will automatically collect the following information:

• Technical information, including the Internet protocol (IP) address used to connect your computer to the Internet, your login information if applicable, browser type and version, operating system and platform
• Information about your visit, including the full Uniform Resource Locators (URL), clickstream to, through and from our site (including date and time), products you viewed or searched for page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs), methods used to browse away from the page and any phone number used to call our customer service number

Information we obtain from other sources

This is information we obtain about you from other sources such as LinkedIn, corporate websites, job board websites, online CV libraries, your business card, personal recommendations.

Purposes of the processing and the legal basis for the processing

We use information held about you in the following ways:

To carry out our obligations arising from any contracts we intend to enter into or have entered into between you and us and to provide you with the information, products and services that you request from us or we think will be of interest to you because it is relevant to your career or to your organization.

To provide you with information about other services we offer that are similar to those that you have already been provided with or enquired about.

The core service we offer to our candidates and clients is the introduction of candidates to our clients for the purpose of temporary or permanent engagement. However, our service expands to supporting individuals throughout their career and to supporting businesses’ resourcing needs and strategies.

Our legal basis for the processing of personal data is our legitimate business interests, described in more detail below, although we will also rely on legal obligation and consent for specific uses of data.

We will rely on legal obligation if we are legally requires to hold information on to you to fulfil our legal obligations.

We will in some circumstances rely on consent for particular uses of your data and you will be asked for your express consent, if legally required. Examples of when consent may be the lawful basis for processing include permission to introduce you to a client (if you are a candidate).

Our legitimate interests in collecting and retaining your personal data is described below:

As a recruitment business and recruitment agency we introduce candidates to clients for permanent employment, temporary worker placements or independent professional contracts. The exchange of personal data of our candidates and our client contacts is a fundamental, essential part of this process.

In order to support our candidates’ career aspirations and our clients’ resourcing needs we require a database of candidate and client personal data containing historical information as well as current resourcing requirements. To maintain, expand and develop our business we need to record the personal data of prospective candidates and client contacts.

Consent

Should we want or need to rely on consent to lawfully process your data we will request your consent orally, by email or by an online process for the specific activity we require consent for and record your response on our system. Where consent is the lawful basis for our processing you have the right to withdraw your consent to this particular processing at any time.

Other Uses we will make of your data

• Use of our website
• to notify you about changes to our service
• to ensure that content from our site is presented in the most effective manner for you and for your computer

We will use this information 

• to administer our site and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes
• to improve our site to ensure that content is presented in the most effective manner for you and for your computer
  to allow you to participate in interactive features of our service, when you choose to do so
• as part of our efforts to keep our site safe and secure
• to measure or understand the effectiveness of advertising we serve to you and others, and to deliver relevant advertising to you
• to make suggestions and recommendations to you and other users of our site about goods or services that may interest you or them

We do not undertake automated decision making or profiling. We do use our computer systems to search and identify personal data in accordance with parameters set by a person. A person will always be involved in the decision making process.

Cookies

Our website uses cookies to distinguish you from other users of our website. This helps us to provide you with a good experience when you browse our website and also allows us to improve our site. 

How we use cookies?

We use cookies to do the following:

Track your use of the website

We can use cookies to identify any patterns in how pages are visited and to identify a user’s experience of the site. We use this information to develop and improve our website and services with regards to our visitors needs and requirements.

To help us advertise relevant jobs to you and display other relevant information

By using cookies we can display jobs and other information that we think you’ll be interested in, meaning that you’ll be able to spend less time hunting for the information or job that you are looking for.

There are four main types of cookies that are used:

• Category 1: strictly necessary cookies
• Category 2: performance cookies
• Category 3: functionality cookies
• Category 4: targeting cookies or advertising cookies

Category 1 – Strictly necessary cookies

These cookies are essential to enable you to move around the website and use its features easily; especially for accessing secure areas of the website. Without these cookies some services you have asked for like registering for job alerts or responses, cannot be provided.

The Marshall Bayley website uses this type of cookie

Category 2 – Performance cookies

These cookies collect information about how visitors use a website. For example which pages are visited most frequently and if any error messages occur. These cookies don’t collect information that identifies a visitor and all of the information collected by these cookies is aggregated and therefore anonymous. It is only used to improve how a website works.

By using our website and online services, you agree that we can place these types of cookies on your device.

Category 3 – Functionality cookies

Functionality cookies allow our website to remember choices that you have made to improve your user experience. These choices could include your user name and password and any part of the website that you have been able to customize to your own personal settings. The information that these cookies collect may be anonymous and they cannot track your activity on other websites.

By using our website and online services, you agree that we can place these types of cookies on your device.

Category 4 – targeting cookies or advertising cookies

These cookies are used to deliver relevant adverts and information to you. They can also limit the number of times that you see an advertisement and help to measure the effectiveness of the advertising campaign. These cookies can remember if you have visited a website and this information is shared with other organizations such as advertisers. Quite often targeting or advertising cookies will be linked to site functionality provided by the other organizations.

The Marshal Bayley website has links to other websites and once you access another site through a link that we have provided it is the responsibility of that site to provide information as to how they use cookies on their site. We use the following social media channels that may put these types of cookies on your device:

• LinkedIn
• X (Twitter)
• YouTube
• Google+

Please refer to their sites for more information about how they individually use your cookie data.

Disclosure of your information inside and outside of the EEA

We will share your personal information with:

Any member of our group both in the EEA and outside of the EEA. Selected third parties including:

• clients for the purpose of introducing candidates to them
• candidates for the purpose of arranging interviews and engagements
• clients, business partners, suppliers and sub-contractors for the performance and compliance obligations of any contract we enter into with them or you
• subcontractors including digital marketing agencies (for the purpose of Website and digital marketing development), event organisers, payment and other financial service providers 
• analytics and search engine providers that assist us in the improvement and optimisation of our site
• Reference agencies, compliance partners and other sub-contractors for the purpose of assessing your suitability for a role where this is a condition of us entering into a contract with you

We will disclose your personal information to third parties:

If we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our terms of use

The lawful basis for the third party processing will include:

• Their own legitimate business interests in processing your personal data, in most cases to fulfil their internal resourcing needs
• satisfaction of their contractual obligations to us as our data processor
  for the purpose of a contract in place or in contemplation
  to fulfil their legal obligations

Where we store and process your personal data

The data that we collect from you may be transferred to a destination outside the European Economic Area (”EEA”). It may be transferred to third parties outside of the EEA for the purpose of our recruitment services. It may also be processed by staff operating outside the EEA who work for us or for one of our suppliers. This includes staff engaged in, among other things, our recruitment services and the provision of support services. By submitting your personal data, you agree to this transfer, storing or processing. Marshall Bayley Limited will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy notice.

All information you provide to us is stored on our secure servers.

Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorized access.

Retention of your data

We understand our legal duty to retain accurate data and only retain personal data for as long as we need it for our legitimate business interests and that you are happy for us to do so. Accordingly, we have a data retention notice and run data routines to remove data that we no longer have a legitimate business interest in maintaining.

We do the following to try to ensure our data is accurate:

• prior to making an introduction we check that we have accurate information about you
• we keep in touch with you so you can let us know of changes to your personal data 

How long do we hold personal data for?

We will delete your personal data from our systems if we have not had any meaningful contact with you (or, where appropriate, the company you are working for or with) for three years (or for a longer period as we believe in good faith that the law or relevant regulators require us to preserve your data). After this period, it is likely your data will no longer be relevant for the purposes for which it was collected.

Third Party or other entities

For those candidates whose services are provided via a third party company or other entity, “meaningful contact” with you means meaningful contact with the company or entity, which supplies your services. Where we are notified by such company or entity that it no longer has that relationship with you, we will retain your data for no longer than three years from that point or, if later, for the period of two years from the point we subsequently have meaningful contact directly with you.

Meaningful Contact

When we refer to “meaningful contact”, we mean, for example, communication between us (either verbal or written), or where you are actively engaging with our services. If you are a candidate, we will consider there to be meaningful contact with you if you submit your updated CV to our website, any consultants or an online advert. We will also consider it meaningful contact if you communicate with us about potential roles, either by verbal or written communication or click through from any of our marketing communications. Your receipt, opening or reading of an email or other digital message from us will not count as meaningful contact – this will only occur in cases where you click-through or reply directly.

You can exercise your right to accept or prevent such processing by checking certain boxes on the forms we use to collect your data. You can also exercise the right at any time by contacting us at contact@marshallbayley.com

GDPR provides you with the following rights. To:

• Request correction of the personal information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected
• Request erasure of your personal information. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing (see below)
• Object to processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground
• You also have the right to object where we are processing your personal information for direct marketing purposes
• Request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, for example if you want us to establish its accuracy or the reason for processing it
• Request the transfer of your personal information to another party in certain formats, if practicable

A subject access request should be submitted to contact@marshallbayley.com. No fee will apply once the GDPR comes into force.

Contact

Questions, comments and requests regarding this privacy notice are welcomed and should be addressed to contact@marshallbayley.com